As expected, late on November 10 the Safer Federal Workforce Task Force revised its government contractor vaccine mandate Guidance to extend the deadline for covered contractor employees to get vaccinated. This revision follows the White House announcement on November 4 that the deadline for implementation of the federal government contractor mandate would be synchronized with the CMS rule and the currently-stayed OSHA Emergency Temporary Standard, requiring that employees under all three regimes receive their last vaccine dose by January 4, 2022. Instead of using the date by which employees had to received their last vaccine dose, January 4, the Guidance has been revised to now say that covered contractor employees must be fully vaccinated by January 18, 2022 rather than the original December 8, 2021. As a reminder, fully vaccinated means an individual must have received the last vaccine dose two weeks prior.

In addition, the Q&A that previously appeared at the end of the September 24 Guidance has been removed and replaced with two references to the Task Force’s website:

Frequently Asked Questions

Frequently Asked Questions regarding this Guidance can be found here: https://www.saferfederalworkforce.gov/faq/contractors/

All Task Force Guidance, FAQs, and additional information for Federal contractors and subcontractors can be found here: https://www.saferfederalworkforce.gov/contractors

It is not clear whether any other changes were made to the Guidance because the changes were not made in redline.

Continue Reading More Revisions to the Government Contractor Vaccine Mandate

The five cases challenging the contractor vaccine mandate filed in various district courts by 22 states, which we discussed on this blog last week, continue to develop. Motions for preliminary injunctions have now been filed in all cases except the suit filed by Texas, and briefing schedules/hearings are set or in process.

Status of Challenges

Here is a quick rundown of the status of the suits:

  • Florida (Middle District of Florida) – Motion for a Preliminary Injunction was filed on November 2. On November 8, the court set a briefing schedule. Oral argument is scheduled for December 7 at 9:00 a.m. Eastern in Tampa Courtroom 15 A.
  • Texas (Southern District of Texas) – Initial pretrial and scheduling conference set for February. 23, 2022, at 9:00 a.m. Central. As of November 10, no motion for a preliminary injunction has been filed.
  • Missouri, Nebraska, Alaska, Arkansas, Iowa, Montana, New Hampshire, North Dakota, South Dakota, Wyoming (Eastern District of Missouri) – Motion for Preliminary Injunction was filed on November 4. On November 9, the states filed a Motion to Expedite Preliminary Injunction Briefing.
  • Georgia, Alabama, Idaho, Kansas, South Carolina, Utah, West Virginia (Southern District of Georgia) – Motion for Preliminary Injunction was filed on November 5. Emergency motion to expedite the hearing schedule was filed on November 8, and a telephonic hearing on that motion is scheduled for 4:00 p.m. Eastern on November 10.
  • Tennessee, Kentucky, Ohio (Eastern District of Kentucky) – Motion for a Temporary Restraining Order and Preliminary Injunction was filed on November 8. A status conference was held on November 9 to set a briefing and hearing schedule.

Continue Reading The State Challenges to the Contractor Vaccine Mandate Continue

There is a new weapon in the Department of Justice’s (DOJ’s) already powerful False Claims Act (FCA) arsenal.  In October 2021, the DOJ announced a new Civil Cyber-Fraud Initiative, under which it will pursue FCA liability against government contractors in the cybersecurity space.  According to the announcement from Deputy Attorney General Lisa O. Monaco, the initiative seeks to “hold accountable entities or individuals that put U.S. information or systems at risk by knowingly providing deficient cybersecurity products or services, knowingly misrepresenting their cybersecurity protocols, or knowingly violating obligations to monitor and report cybersecurity incidents and breaches.”

Overview of the Civil Cyber-Fraud Initiative

The Civil Cyber-Fraud Initiative follows several significant cyberattacks, which are only becoming more prevalent. The new initiative is the first formal step DOJ has taken in combatting them by focusing on the preventative cybersecurity efforts of government contractors.

The implications for government contractors and service providers cannot be overstated.  In the healthcare space, entities are already subject to a complex web of cybersecurity requirements under HIPAA.  But, the Civil Cyber-Fraud Initiative brings a new enforcement dimension to all contractors, with the specter of treble damages and staggering statutory penalties under the FCA.

Under the Civil Cyber-Fraud Initiative, DOJ is likely to initiate more FCA lawsuits against government contractors that it believes are failing to meet their cybersecurity obligations under applicable law or contracts.  Moreover, the initiative will likely encourage whistleblowers to be more aggressive in bringing qui tam suits under the FCA when they believe their employers are not honoring their cybersecurity obligations.  Indeed, one whistleblower practice group has already put out a call to arms.

DOJ’s commitment to enforcement in this space was recently confirmed in the address of Brian Boynton, the Acting Assistant Attorney General for DOJ’s Civil Division, at the Cybersecurity and Infrastructure Security Agency (CISA) 4th Annual National Cybersecurity Summit.  Boynton noted that the FCA enforcement could apply to at least the following three “common cybersecurity failures:”

  1. Knowing failures to meet cybersecurity standards.
  2. Knowing misrepresentations of security controls and practices.
  3. Failing to timely report suspected breaches, which he described as critical for government agencies to respond, remediate any vulnerabilities, and limit the resulting harm.

Read more on Inside the FCA

In welcome news for government contractors, the government contractor vaccine mandate continues to soften.  In a statement issued by the White House this morning, the deadline for complying with the mandate will be extended from December 8, 2021, to January 4, 2022, to align with the deadline of the OSHA emergency temporary standard that was issued November 4.  Our Labor & Employment group will be publishing information about the OSHA ETS on their HR Law Talk blog later today.

The statement also makes another important change to the deadline for compliance with the government contractor vaccine mandate.  Previously, covered contractor employees were required to be “fully vaccinated” by the December 8 deadline, meaning that they received the final vaccine dose at least two weeks prior.  The White House has eliminated that two week period, now requiring that covered contractor employees receive their last vaccine dose by the revised January 4 deadline, effectively giving contractors an additional two weeks.

The deadline extension, which has yet to be incorporated in the Safer Federal Workforce Task Force Guidance, is a great development for contractors subject to the mandate and working diligently to get their employees vaccinated.

If you have any questions about the COVID-19 contractor mandate, please contact Richard Arnholt at rarnholt@bassberry.com or 202-827-2971.

Organizational conflicts of interest (OCI) are troubling for both the government and contractors. Under FAR 2.101, an OCI is a situation where “a person is unable or potentially unable to render impartial assistance or advice to the Government, or the person’s objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage.” In an OCI investigation, a contracting officer (CO) should assess OCI risk during the pre-award and post-award procurement processes.

Recent Court of Federal Claims (COFC) Cases

On August 2, 2021, Judge Solomson issued his decision in Oak Grove Technologies, LLC v. United States. The unsuccessful offeror, Oak Grove Technologies (OGT), filed a bid protest challenging the United States’ award to the successful offeror, F3EA. In the complaint, OGT questioned the agency’s award decision and raised numerous challenges regarding the evaluation process. OGT also provided evidence that F3EA had allegedly improperly benefited from unequal access to information and biased ground rules. Essentially, OGT argued that an OCI tarnished the award. During a hearing, the court questioned the integrity of the procurement and recognized that OGT was not treated with the fairness required under the Federal Acquisition Regulation (FAR).  The court ultimately granted OGT’s motion and the agency was prevented from proceeding with the award to F3EA.

Continue Reading Not Quite Good Enough: COFC Finds Agencies OCI Investigations Fall Short

UPDATE: On November 4, Tennessee, Kentucky and Ohio filed a complaint in the Eastern District of Kentucky challenging the federal contractor mandate.  The complaint is very similar to the ones filed by other states as described in the blog post below.

At the end of October 2021, four complaints were filed by almost 20 states challenging the government contractor vaccine mandate. While some have suggested that these states, led by Republican governors, filed the suits for political reasons, it would be a mistake to discount them.  The complaints raise very significant procedural and substantive questions about the legality of the government contractor vaccine mandate.

The Complaints

On October 28, the State of Florida filed suit in the Middle District of Florida (the Florida Complaint).  The following day, ten more states – Missouri, Nebraska, Alaska, Arkansas, Iowa, Montana, New Hampshire, North Dakota, South Dakota, and Wyoming – filed a complaint in the Eastern District of Missouri (the Missouri Complaint); a further seven states – Alabama, Georgia, Idaho, Kansas, South Carolina, Utah, and West Virginia – filed suit in the Southern District of Georgia (the Georgia Complaint); Texas filed a complaint in the Southern District of Texas (the Texas Complaint).

While there are multiple differences between the complaints, there is a high likelihood that the states have established standing to challenge the government contractor mandate as they all have agencies or other entities that are party to federal contracts and contract-like instruments.  In addition, each complaint seeks declaratory and injunctive relief but as of November 3 it appears that only Florida has filed a motion for a preliminary injunction. We expect the others to be filed soon. Also, they all make facially compelling procedural and substantive arguments that Executive Order 14042, the OMB Guidance, and the government contract provisions are unlawful.

Continue Reading States Have Joined the Fight to Challenge the Government Contractor Vaccine Mandate

The Safer Federal Workforce Task Force (Task Force) recently issued additional Q&A’s that seemingly take a softer approach to compliance with the contractor vaccine mandate, indicating contracting officers are to “work with,” rather than punish contractors,  in an effort to address challenges such as employees refusing to get vaccinated.  Other answers in the Q&A further expand the mandate’s coverage to affiliates in ways that, while well-intentioned, may increase growing opposition to the already incredibly broad diktat.

For those reasons, unless and until the mandate is reversed by the administration or stopped by a federal court, which, as we will discuss in another post, now seems to be a real possibility, contractors subject to the contract provision should continue working toward getting “covered contractor employees” vaccinated by December 8 and processing requests for medical and religious accommodations.  But it does suggest that the administration belatedly realizes that the vaccine mandate could cause very significant supply chain disruptions if strictly enforced.

The New Q&As

In the new Q&A’s issued on November 1, the Task Force clarifies several points that provide welcome flexibility for contractors.  They also confirm that contractors working in good faith toward compliance may not be subject to punishment for failing to get 100% of their workforce vaccinated.  But in other Q&As, the Task Force continues its incredibly broad implementation of the mandate.

Continue Reading Is the Contractor COVID-19 Vaccine Mandate Softening?

The U.S. government continues to vigorously enforce U.S. export laws against both U.S. and non-U.S. companies. In addition to monetary penalties, companies charged with violating U.S. export laws may be subject to strict compliance obligations. In extreme cases, the U.S. government may even suspend a company’s export privileges.

In this webinar, we will discuss recent export enforcement actions both under the Export Administration Regulations (EAR), which cover exports of commercial items, and the International Traffic in Arms Regulations (ITAR), which cover exports of defense articles.

In particular, we will cover the following:

  • Key EAR and ITAR regulatory provisions.
  • Common mistakes made by exporters, such as inaccurate jurisdiction and classification determinations, misuse of export exceptions, etc.
  • Examples of recent export enforcement actions.
  • Compliance best practices for avoiding violations.

Please join us on Tuesday, November 30, 2021 from 1:00 p.m. – 2:00 p.m. ET | 12:00 p.m. – 1:00 p.m. CT for this informative discussion. To register, please click here.

Who Should Attend

  • General counsel and other in-house legal personnel.
  • Chief compliance officers.
  • Risk managers.
  • Internal auditors.
  • Supply chain/logistics managers.
  • Customs compliance directors.
  • Import and export managers.
  • Purchasing directors.

Accreditation

Tennessee CLE
This program is approved for one hour General Tennessee CLE credit. Please provide your BPR number upon registration in order for Bass, Berry & Sims to report your participation to the Tennessee CLE Commission following the conference.

Other State CLE 
Bass, Berry & Sims does not seek direct accreditation from states outside of Tennessee, but some states allow attorneys to earn credit through reciprocity or self-submission. Certificates of completion and other common supporting documents will be provided for use in jurisdictions outside of Tennessee.

Questions?

Submit your questions for presenters upon registration or email questions to Brandy Bea.

As contractors and agencies scramble to comply with the government contractor vaccine mandate, which is currently on hold due a nationwide injunction issued on December 7, 2021, there seems to be growing confusion over whether contractors or federal agencies are responsible for evaluating whether contractor employees working at government sites are entitled to medical or religious accommodations. In some cases, agencies tell contractors that the government, not the contractor, is responsible for adjudicating accommodation requests.  In others, agencies are demanding to see the justification for accommodation determinations and independently evaluate those determinations.

This confusion is unfortunate because it is clear that the contractor, not the government, is responsible as the employer. To the extent agencies are usurping contractors’ obligation to make these determinations, the government is increasing the likelihood it will be viewed as a joint employer, needlessly exposing both the government and contractors to potential liability.

Employers are Responsible for Making Accommodation Determinations

For decades, employees have had the right to request medical accommodations under the Americans with Disabilities Act (ADA) and religious accommodations under Title VII of the Civil Rights Act of 1964. Those requests have always been submitted to their “employer,” even when those employees work at an off-site location.

Continue Reading Who is Responsible for Granting Medical/Religious Accommodations to the COVID-19 Vaccination Mandate?

On October 12, the U.S. Commerce Department, Bureau of Industry and Security (BIS) announced that it imposed a civil penalty fine against VTA Telecom Corporation (VTA) for the unauthorized export of controlled commodities to Vietnam.  Additionally, BIS is requiring VTA to improve its export control compliance efforts and retain a Director of Trade Compliance.  Alternatively, VTA can dissolve or cease operations.

VTA, located in Milpitas, California, was established in 2013 as a subsidiary of a Vietnamese state-owned telecommunications company.  BIS is the primary U.S. government agency responsible for administering and enforcing export controls on commercial items that could support weapons proliferation and other threats to U.S. national security.

According to BIS, VTA procured and exported items from the United States to its parent company in Vietnam with knowledge that certain of those exports were intended to support a Vietnamese defense program. To settle the matter, VTA agreed to the following:

  1. A penalty of $1,869,372.
  2. Expenditure of $25,000 to fund its internal export compliance program (ICP).
  3. Hiring and retention of a Director of Trade Compliance to oversee VTA’s export activities for at least two years.

Continue Reading BIS Imposes Civil Fine and Compels Hiring of Compliance Official or Cease Operations